This is a guide for NK Arts Council members who are appointed as liaisons to approved project proposals. These steps must be taken for every project. Once you are assigned, please do the following:
- Reach out to the applicant to let them know they have been approved, for what dollar amount, their project number, and your contact information.
- If they want to invite the public to this event, the liaison should send the rec department a blurb or flier to help promote. That email is: recreationsecretary@northkingstownri.gov
- Send this info to the council member in charge of social media, website, and press releases.
- Ask the applicant to fill out and return the “NK Arts Council Payment Request Form”
- Ask the applicant to send you their/association W9
- Let the applicant know there are helpful resources on the Arts Council website under “Planning Your Event”. Such as Advertising and PR opportunities.
- Once you have the Payment Request Form and the W9, either email the documents to the rec department or bring a hard copy to the rec department.
Final Funding:
After the event has taken place:
- Direct the applicant to the website to download and complete the Final Funding Report Form.
- The applicant should fill out the form and return it to the liaison. Liaison should send it to the rec secretary.
These steps must be completed for every project.